One way to prevent fraud is to dispose of confidential information safely and securely.
Would you be comfortable disposing of highly confidential financial information by simply dropping it in the wastepaper bin by the side of you desk?
Would you house all of your accounting information and customer documents in a file that wasn’t password protected?
Would you leave your office unlocked and without an alarm set over night?
If the answer to all of these questions is ‘no’ then read on to find out about the secret threat that will be lurking in your office.
With office and internet security the top priority of any business in this digital age it is becoming increasingly important to shred and dispose of critical company information in an effective and secure way. However, have you considered the threat that your photocopier could pose to your company’s security?
Well perhaps you should.
Each MFP (Multi-functioning Printing Devices) contains an individual hard drive and this hard drive contains thousands upon thousands of digital images that have been processed through the device, either by scanning, photocopying or printing.
This concealed hard drive is often overlooked by many businesses when disposing of their old MFP devices, mainly because very few are aware that it exists. By accessing freely available software, via the internet, these hard drives can be unscrambled in a matter of moments and every single document that has been processed via the MFP can be readily viewed, in image format, via a computer.
As more and more data is digitised and stored – businesses need to consider their processes and procedures to dispose of confidential information securely and keep data safe.
Thank you to Leemic for contributing to this article.